DynamicsCon Live November 10 & 11, 2021

COVID-19 Safety Precautions

In-person events are back in Anaheim and Orange County!  We at Dynamics User Group are looking closely at local, state, and national guidance surrounding COVID-19 to ensure a safe and productive DynamicsCon Live this November.

Vaccines

First and foremost, we’ll require proof of vaccination to enter the conference.  If you don’t have proof of vaccination, you won’t be getting in!  Please bring your government-issued vaccination card, a vaccine passport, or an image of your vaccination card.

Masks

Currently, masking guidelines in California are as follows:

  • Fully vaccinated people do not need to wear masks indoors or out
  • If unvaccinated or not fully vaccinated, masks need to be work while indoors public spaces
  • Masks are required on mass transit, healthcare buildings, shelters, schools, and daycares.

There’s a high likelihood that this will change and California will once again require masks in all indoor spaces.  If that happens, we’ll do the same.  Plan on bringing your favorite masks along, even if you’re vaccinated.

What else are we doing?

The floor plans are going to be setup to allow for physical distancing and reducing density where possible.  We’ve intentionally limited the size of the conference to make sure that we’re nowhere near the occupancy limits of the meeting space and we’re working with the JW Marriott to enable a safe and successful event.

We will be implementing:

  • Wider aisles
  • One-way entry and exit into session rooms
  • Outdoors expo
  • Creating socially distanced zones for networking in the lobby
  • Incorporating touchless documents and registration procedures
  • Redesigned food service areas and service methods
  • Limiting time in meeting spaces to 4 hours per room
  • Conversation starters like smiley faces / decorated badges to indicate communication preferences

All state, regional, local, facility, and health code guidelines will take precedence and may change from the time of initial layout to final.

Registration

We will be using signage and QR codes in the lobbies and at registration to remind guests to maintain social distancing protocols and to wear masks if you are not vaccinated. We have limited the number.  The company is planning to add partitions at front desks to provide an extra level of precaution for its guests and associates and is working with supply chain partners to make masks and gloves available to associates. You’ll see more hand sanitizing stations around Marriott’s hotels – near the entrances and front desks, elevator banks and fitness and meeting spaces.

You’ll see more hand sanitizing stations around Marriott’s hotels – near the entrances and front desks, elevator banks and fitness and meeting spaces.

Sessions

To limit exposure in the meeting spaces, we will limit the time in any one space to a maximum of four hours. Seating will be space to guideline recommendations and aisles will be set further apart to allow for the most comfortable environment.  Additional seating will be available along the sides and in the back for those wanting even more spacing. Any handout from the sessions will be sent electronically to avoid the handling of documents.

Our team

DynamicsCon team members will be wearing masks to protect both the mask wearer and others. We will be reinforcing hand hygiene which can decrease the risk of transmission of respiratory viruses by ~50%. Throughout the space we will be encouraging physical distancing by posting new signage to ensure proper separation in lines and common areas, discouraging congregating in crowded areas, reconfiguring public spaces, or limiting the number of attendees in various areas. We are thinking creatively to limit staff physical contact with customers where practical while still delivering superior service. We are also implementing touchless solutions, where practical, to limit the opportunity for virus transmission by limiting the handling of tickets, documents, check-in, payments and marketing materials.

We are dedicated to the health and safety of our attendees and the Dynamics community at every segment of the program. To ensure your safety, our team will also have an established policy implementing more frequent hand washing by all employees, sanitizing of counter tops, and high touch areas. We along with the hotel will have ample hand sanitizer in public areas throughout facilities.

What’s the hotel doing?

 We ask that unvaccinated guests and associates continue to wear face coverings and practice social distancing when they are in public spaces inside the hotel.

All Associates working in substantial or high transmission areas as defined by the CDC are required to wear face coverings when indoors.

In public spaces, the JW Marriott has added to its already rigorous cleaning protocols, requiring that surfaces are treated with hospital-grade disinfectants and that this cleaning is done with increased frequency. In guest rooms, Marriott has added to its detailed cleaning practices, requiring all surfaces to be thoroughly cleaned with hospital-grade disinfectants. In the US, wipes will be available upon guest request at the front desk.

These new enhanced cleaning technologies include electrostatic sprayers to sanitize surfaces throughout the hotel. They are using air purifying systems that are effective against viruses in the air and on surfaces.

Receptions / meals

At Marriott, food handlers and supervisors are trained on safe food preparation and service practices. The company’s food and beverage operations are required to conduct self-inspection using its food safety standards as guidelines, and compliance is validated by independent audits. Marriott is also enhancing sanitation guidelines and training videos for associates that include hygiene and disinfecting practices. In addition, the company is modifying its operational practices for in-room dining and designing new approaches to buffets.

What can you do as an attendee?

We ask our attendees to please be considerate of others to help protect our community.

As travelers, you have a role to play in preventing the spread of COVID-19. Do not attend if you are not feeling well, have any COVID-19 symptoms, a fever or have been exposed with in the past 14 days to anyone with COVID-19.  Attendees must use their own discretion to decide if you can travel safely to the event.  If you are at higher risk, consider postponing travel.

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